Guest post by Anita Ginsburg
Each year, businesses across the United States lose millions of dollars due to inefficiency in the workplace. Inefficiency saps profit from enterprises in small ways, leading to missed opportunities even when everyone in the office is doing their best. Let’s look at five of the best ways to enhance office efficiency fast:
Make Your Attendance Procedures Simple
Attendance procedures can rob precious minutes from your day. If your business still uses old-fashioned time clocks, consider an automated attendance system based or simple, once-click online logins. These are easy to install and take only seconds for each employee to use. Plus, you can track attendance data more easily.
Introduce Custom-Designed Closets
Office closets sometimes seem to devour your important supplies. Over the course of a single week, hours can be lost as employees struggle to find needed items to get work done quickly. A custom-designed closet will optimize the use of your space, making it a true extension of the way your office is organized, says the professionals at Classy Closets. A clutter-free office can instantly boost productivity and the overall mood of the office for success.
Enhance Your Office’s Professional Look
If your office doesn’t look professional, it will put a damper on the productive mindset you want to create. The office should be clean and neat, but go beyond the basics. Make sure that the furniture matches, the floors are in good condition and the lighting is appropriate. Each of these visual elements has an impact on how people work.
Shorten Your Memos and Emails
These days, many offices are bogged down in meetings that run long. Encourage your team members to use short, effective messages to keep others in the loop. Discourage messages that take more than a minute to decipher. With this method, you may be able to eliminate unnecessary meetings.
Welcome Coffee to the Break Room
One way to discourage lunch breaks from running long is by introducing coffee in your break room. Coffee helps enhance concentration, alertness and energy. Plus, employees appreciate the feeling that the business is “looking out” for them. Just make sure the rules for loading the coffee machine and cleaning the room are clear to everyone.
Building a culture of efficiency in the workplace often means making small changes that everyone can adapt to quickly. Small changes are less likely to provoke resistance, yet they can quickly add up to deliver major efficiency gains. Remember, though, efficiency requires action. If you want results, take your favorite solution from above and start implementing it in your office today.
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