Five Simple Solutions To Improve Efficiency In The Office

Guest post by Anita Ginsburg

Each year, businesses across the United States lose millions of dollars due to inefficiency in the workplace. Inefficiency saps profit from enterprises in small ways, leading to missed opportunities even when everyone in the office is doing their best. Let’s look at five of the best ways to enhance office efficiency fast:

Make Your Attendance Procedures Simple

Attendance procedures can rob precious minutes from your day. If your business still uses old-fashioned time clocks, consider an automated attendance system based or simple, once-click online logins. These are easy to install and take only seconds for each employee to use. Plus, you can track attendance data more easily.

Introduce Custom-Designed Closets

Office closets sometimes seem to devour your important supplies. Over the course of a single week, hours can be lost as employees struggle to find needed items to get work done quickly. A custom-designed closet will optimize the use of your space, making it a true extension of the way your office is organized, says the professionals at Classy Closets. A clutter-free office can instantly boost productivity and the overall mood of the office for success.

Employee Engagement

Enhance Your Office’s Professional Look

If your office doesn’t look professional, it will put a damper on the productive mindset you want to create. The office should be clean and neat, but go beyond the basics. Make sure that the furniture matches, the floors are in good condition and the lighting is appropriate. Each of these visual elements has an impact on how people work.

Shorten Your Memos and Emails

These days, many offices are bogged down in meetings that run long. Encourage your team members to use short, effective messages to keep others in the loop. Discourage messages that take more than a minute to decipher. With this method, you may be able to eliminate unnecessary meetings.

Welcome Coffee to the Break Room

One way to discourage lunch breaks from running long is by introducing coffee in your break room. Coffee helps enhance concentration, alertness and energy. Plus, employees appreciate the feeling that the business is “looking out” for them. Just make sure the rules for loading the coffee machine and cleaning the room are clear to everyone.

 

Building a culture of efficiency in the workplace often means making small changes that everyone can adapt to quickly. Small changes are less likely to provoke resistance, yet they can quickly add up to deliver major efficiency gains. Remember, though, efficiency requires action. If you want results, take your favorite solution from above and start implementing it in your office today.

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Good Environment: Six Tips to Help Your Employees Get Along

Guest post by Kara Masterson

While most people strive to get along at work, tensions between employees are not unusual. If you are setting up an office or already have one running and are noticing interpersonal issues, there are actions you can take to help your employees get along. Here are six helpful strategies you can put into practice to foster better interpersonal relationships at work.

1. Do not make peers accountable to one another

Some corporations are in the habit of grouping employees into teams and then basing bonuses or other positive reinforcement off of the group’s performance. In today’s workplace this is a disaster. Make sure that no one in your employ is being punished directly or indirectly by the poor performance of a peer.

2. Transparent policies

If the whole office is watching Mary go home early three days a week, whispers of favoritism may circulate if no one knows she is working from home to make up the time. While you can’t and shouldn’t broadcast any employee’s personal business, you can make it clear that flex time is possible for any employee in need if that is the policy. Make it transparent and save yourself the reproachful complaints and bitter infighting.

3. Reward good work, not the best personalities

While having a good attitude is important, quiet employees or those with an introverted demeanor may be overlooked again and again for raises, company awards, and promotions. This can cause your less-outgoing employees to become disgruntled.

4. Reinforce respect

Some bitter office disputes come to life over a basic lack of respect. For example, an employee with severe allergies may become irritated if the person they sit next to comes into work every day doused in cologne. Even if the allergic person is very nice about it, the offender may refuse to show any respect. Nip these kind of issues in the bud by making it clear what is and is not acceptable in the workplace.

5. Give employees a constructive way to talk over grievances.

If an employee is affronted by the behavior or speech of another employee, there needs to be a way for the issue to be resolved without shouting, belittling or passive-aggressive behavior. A supervisor or HR specialist with an open door policy can go a long way to resolving interpersonal issues.

6. Give employees personal space, if possible.

While office space is expensive, so is training new employees. So, before you install high-density cubicles and rip down dividing walls to cram in more employees, consider that small annoyances may very well escalate into employees quitting. Your employees need their personal space.

Whether your business is just starting out or is almost ready to celebrate a major anniversary, there are steps you can take to help your employees get along with one another. These tips will help you keep your employees happy and productive.

 Information credited to McAlester Personal Injury Attorney

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6 Great Tips To Improve Employee Workspace

Guest post by Chaleigh Glass

One key component for happy employees is ensuring that they have a pleasant and safe workplace environment. Employee work space is important because it sends subliminal messages to the brain and can affect such things as mood, employee satisfaction, employee productivity, and even an employee’s overall health. To ensure that a business’s employees are happy ensuring that they have a quality workspace is important. Here are 5 tips to improving your employee’s workspace.

Employee Engagement

Update Flooring

The type of flooring that is in the work space and its condition says a lot to both employees and to customers. For instance, having polished granite or stone floors sends a subliminal message of success and professionalism that are often mirrored by employees. On the other hand, having a carpet that is dirty, faded, and severely out of date does not encourage employees to be professional. To improve this, look into several different Commercial Flooring Contracts before deciding which company go with to  help you get the best price and service while providing the right environment for your employees.

Change the Wall Color

Certain wall colors give off particular messages. Colors like Lavender usually speak to peace and calmness while a rich warm vanilla speak to sophistication and warmth. To help benefit your employees take a look at your wall color. Stiff white walls don’t encourage much in the way of creativity or energy. If these walls are dirty then they further create feelings of dullness and boredom, not happiness and creativity.

Update Office Furniture

Funky modern couches, exercise ball chairs, and even modern artistic desks are great ways to help the energy flow of the building. Fun energy flow is key to encouraging happy employees. It can help employees feel excited to come to work, and thus employees are often much more efficient and productive.

Use modern technology

There is nothing more stifling to a workplace than out of date technology that is constantly breaking down. To help keep the workplace exciting and productive invest in computers, fax machines, and telephones that are all properly working and that meet your employee’s needs. Even little changes such as the type of software that employees use, while well intended, can actually be a hindrance.

Managerial Communication

The workspace isn’t just desks, cubicles, and floors, it is also the people you work with! Most people who have worked in an office environment for an extended period of time have experienced manager with poor communication skills. Meetings are held, arguing ensues, and nothing gets done. Manager communication between employees and other peers in similar positions of management is vital to productivity and working environments that are pleasant to be in.

Finally, make use of dry erase boards and idea boards to encourage employee innovations and creativity. These boards can are a great way to give employees the ability to think outside the box, and they can be a really fun way to conduct periodic meetings. Also, making use of dry erase boards and even power point screens send subliminal messages to employees that their work environment is designed for innovation.

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How to Inspire Employees and Become a Better Manager

Guest post by Jean Sykes

How do you as a leader, manager or owner of a company be able to inspire your employees to become better at what they do? How do you encourage them to think of something much greater than themselves? Those are important questions that CEO’s, owners and managers have to ask themselves if they want their employees to become truly productive in their work.

This is especially important when times are difficult and your company is undergoing some changes. When times are tough, it is more important to look at how those things affects your employees so that they would not think about leaving your company. It is up to the leadership of the company to think about how it can inspire its people to become better.

To make that work, here are some useful tips that you can do to inspire other people to become better:

1. Lead by Example 

A lot of people just talk about doing things, it is more powerful if you do not just talk about getting it done but rather do the work needed to make sure that the job is satisfied. It is also important for CEO’s, owners and managers lead by example so that their employees will believe them and will follow them. If you do not care about your work or you are not passionate about it, it will show and your employees will sense it and it will bring down their morale and productivity.

2. Think about your Employees’ Feelings and Needs

Sometimes when you are the CEO, owner or the manager of a big company that you feel as if that your needs should come first. That is not a good way to inspire someone to become better. It it more beneficial for CEO’s, owners and even for managers to think about their employees feelings and needs. It is important to think about their perspective on things so that you can inspire them to believe in themselves and to become more productive.

3. Be Positive and Smile 

This is especially important when you company is facing some tough times, it is important for CEO’s, owners and manager to show some positivity and learn to smile in the midst of uncertainty. This will give your employees something to look forward to and not be afraid about their future. It is important to be positive even when things go wrong because as a leader a lot of people are looking towards you for guidance and support.

Those are some useful tips that CEO’s, owners and even managers can use to inspire their employees to become better at what they do. Sometimes people neglect how important it is to inspire people. Some people think that there is no need for it in a corporate setting but truth is, inspiring people to become better can make a huge difference in productivity and success of your company.

About The Author:

Jean Sykes is one of the most experienced essay writers in Australia who cares about providing useful tips and advice to people. When she is not busy writing useful articles, you can find her helping different charities in her city.

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Five Tips for Marketing Your Company to Attract Future Hires

Guest post by Annette Hazard

When you consistently hire exceptional talent, your business has an advantage over the competition. If you want to realize your business’s full potential, you can’t do it by yourself. It takes some time to structure a business correctly, but when you have the right employees in the right places, your profits skyrocket.

Five Tips For Marketing Your Company to Attract Future Hires

Follow these tips to help attract the talent your business needs:

Raise Your Employer Profile

Great employees tend to look for great places to work; everyone wants to find a stable job where they will be treated fairly. If no one has ever heard about your business, you might have a hard time getting the caliber of employees that you need.

As an owner, you need to develop your company’s image. When you have a great reputation, it gives potential employees a reason to seek you out. Companies that have great reputations spend less money on recruiting. Sponsor events, volunteer your services, and apply for industry awards to help spread word about your business.

Consider Interns

When you set up a co-op or internship program, you connect with bright students who are ready to enter the workforce. Students gain credits and experience during an internship; you get a chance to hire the brightest prospects. It’s a lot easier to convince someone to work for you when they are already comfortable with their work environment.

Talk to Employees

If you’re having trouble hiring talent, then talk to your employees; they can give you a unique perspective that might help you attract better employees. Employees are also in a position to make recommendations that can help your business prosper. Encourage them to talk to friends and family about job openings. Most employees will jump at a chance to refer people they know. Word of mouth is one of the most valuable recruiting tools.

Check Job Boards

Job boards like www.salesjobs.com can connect you with highly skilled job seekers. They are useful because you can search through resumes for specific skills. When you do this, you narrow down the field, and you don’t waste your time interviewing people who don’t have the proper skills. Review resumes regularly, and keep in touch with people you feel would be a good fit for your company.

Use Referral Bonuses

You can accelerate your recruiting efforts by offering referral bonuses. Gifts, cash cards and prizes can motivate your employees to help you find highly skilled recruits. Make sure everyone at your company knows what you are doing; you never know where the best referrals will come from.

If you are creative with the hiring process, you can acquire great talent. It takes a while, but it’s definitely worth it in the long-run. When you hire skilled employees, they help bring your business to the next level.

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Six Ways You Can Eliminate Miscommunication In The Workplace And Increase Productivity

Guest post by Anita Ginsburg

Good communication in an office is essential for employee morale and productivity. It is a key to a successful business. Miscommunication can set a business back and cut into revenue. Here are six ways to eliminate miscommunications in the workplace and increase productivity.

Employee Engagement Activities

Implement an Intranet

Implementing a common intranet that all employees can use will reduce miscommunications. It provides a central place where employees can read the latest versions of all emails, notices and documents. It also increases productivity by making it unnecessary to search though old emails or outdated manuals to find information.

Have All Communications Proofread

Any communications like emails or written speeches should be proofread by at least two other people. A good combination is one trainer and one employee. This ensures the communication is providing the correct message. It also prevents the need for future revisions and retractions that could affect productivity.

Professional Software Training for Managers

Professional training for managers in software suites for construction, time management or accounting can reduce miscommunications and improve productivity. The training allows the managers to better communication points to workers about the software. The training also makes managers more productive when using the applications. Reading an informative construction software review shows that professional training from specialists will help managers become more efficient.

Avoid Idioms

Idioms are phrases that could have different meanings depending on the person hearing or reading the words. Avoiding idioms will make all communications much clearer. This increases productivity by preventing errors that could occur due to a difference in the understanding of a particular phrase. This is especially important with newer employees that aren’t as familiar with the routine and guidelines.

Use a Uniform Vocabulary

Using many different terms to describe business, technical or procedural issues can cause confusion. This confusion can slow down work as employees attempt to decipher a communication. It is important to always use the same terms to describe the same elements within the company across all written and spoken communications.

Follow Up With Employees

Following up with employees can reveal where miscommunications are occurring and how they are affecting productivity. Simple surveys or questionnaires can make certain everyone understood the latest important changes or announcements. Following up will also help refine communications in the future so that they are more effective.

 

Good communication strategies and productivity are tied together. Miscommunications can potentially ripple through an entire business and reach many different departments. It is important to isolate and change anything in the company that is resulting in misunderstandins. Eliminating miscommunications through training, proofreading or new technologies will improve the productivity of everyone in the business.

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Google & Employee Engagement: How the #1 Company Keeps its Employees Happy

Guest post by Jim Rock

Google is the top company in the world right now. While the search engine has enjoyed success for many reasons, Google’s continued commitment to improving employee engagement and keeping employees happy may very well contribute to the company’s huge success. Let’s look to Google for ways to keep employees happy.

Ways Google Keeps Its Employees Happy: Employee Perks

Google & Employee Engagement: How the #1 Company Keeps its Employees Happy Google’s unique culture has gotten a lot of publicity and media attention for a reason. After all, they even made a Vince Vaughn movie about it. Google has its own way of doing interviews and screening new candidates, but the employee perks Google employees receives are probably the biggest way the search engine keeps its employees happy. Being the top company in the world, Google obviously has the expendable funds to offer its people the best employee perks, offering everything from free organic meals, full insurance coverage, on-site massages, and even free haircuts. Your company or small business might not be able to afford to install a swimming pool, but giving your employees even a few cheap perks can do wonders for employee engagement and morale. Mark Rousseau, the human resources director of Satellite TV Depot, experienced an overall increase in employee satisfaction after he started supplying free coffee and soft drinks for his employees in the company break room. “A free Pepsi might not necessarily have a huge impact on profits and productivity, but it does let your employees know that we value them and are trying to improve their daily experience at the office,” Rousseau advised.

Making Sure Employees Know Their Opinions Have Value

Employee perks are the best, but all the free perks in the world won’t keep your employees happy if they feel like their opinion doesn’t matter. If you worry your company’s employees don’t feel valued, take a page from Google’s book. Even though Google is the top company in the world, Google trusts its workers with access to company information. “If you value people, and you care about them as whole people, one thing you do is give them [a] voice, and you really listen,” said Google’s VP of People Development Karen May. To make sure employees feel that their voice is heard, Google hosts open forums every week, allowing its people to ask questions and voice opinions.

Making New Staff Members Feel Welcome

Growth is a good thing for every company or organization, but too much expansion might cause new employees to feel disconnected or lost. Making new employees feel part of the team is very important at Google, as the company employed 30,000+ employees last year. Being friendly may seem trivial in the business world, bur making your employees feel welcome and included can actually help you get more out of them in the long run, so listen up. Statistics found by Google HR head Laszlo Bock show that receiving a genuine friendly greeting from a manager can lead to a considerable increase in engagement and employee productivity–up to 15% over the first year of that individual’s employment. It may seem like common sense, but be nice to your employees. It will keep them motivated and ready to work!

A Happy Worker is a Productive Worker

At the end of the day, a happy staff is a productive staff. Google is making waves with their unique style and approach to employee productivity, motivation and job engagement. You might have thought that your company doesn’t have the financial means to copy their methods, but as you can see many of Google’s ideas translate well to a smaller scale.

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